Effective Date: March 18, 2010
Our Views on Privacy at Health Advances
Health Advances, LLC (“Health Advances”) values the privacy of your Personal Information (defined below). This Privacy
Statement is meant to inform you of Health Advances' data collection and disclosure policies and practices related to
your Personal Information gathered by Health Advances, regardless of the medium through which we collect such
information, including through our website. If you use our website, by using the website and/or participating
in our research, you signify that you agree with this Privacy Statement. If you do not agree with this Privacy
Statement, please do not provide us with any Personal Information and refrain from use of the website and/or
participating in our research.
Storage of Personal Information in the US
All information gathered from you will be stored and processed in the United States. If you access our website
from a location other than the United States, your use of the website constitutes consent to the transfer of
your information to the United States.
U.S.-EU and U.S.-Swiss Safe Harbor Compliance
Health Advances follows the Safe Harbor Privacy Principles related to Personal information originating from the
European Union (EU) or Switzerland and transferred to the United States, to the extent required by applicable
law. For more information about the Safe Harbor Privacy Principles, please visit the US Department of Commerce's
Website at http://www.export.gov/safeharbor/eg_main_018236.asp.
Modifications and Updates to the Statement
Health Advances, LLC may periodically update this Privacy Statement. We reserve the right, to change,
modify, add, or remove portions of this Statement at any time. Changes to this Privacy Statement will
be posted on our website. Your continued participation in our research opportunities and/or use of our
website indicates your agreement with these modifications and updates. We will attempt to notify you
about significant material changes in the way we treat Personal Information by sending a notice to the
primary e-mail address we have on file or by placing a prominent notice on our website.
Nature of Information We Collect
Health Advances collects information that you provide, may collect information on research participants
from third parties and from our clients, and/or may collect such other information identified in this
Statement. This information may include, without limit, your name, contact information, professional
background and biography, bank account information, and other personally identifiable information,
provided that we will not collect your financial information, social security number, or other government
issued identifier without your express consent.
Together this information is referred to as “Personal Information” within this Privacy Statement.
Health Advances also collects non-personal information and anonymous information from users to be used
in an aggregate fashion. For example, Health Advances may collect system-related information, such as
an IP address, browser type and operating system type to be used for system administration purposes,
to help diagnose problems with our servers, to monitor traffic patterns, to determine which services
are used most frequently and to assess site usage.
How We Use This Information
Health Advances may use your Personal Information for lawful purposes, including without limit, evaluating your
Personal Information to determine which research opportunities are most relevant to your level of expertise and
uses it to contact you and invite you to participate in these opportunities. We regard all Personal Information
that we collect as confidential and use this information to fulfill our obligations to our research, and to keep
you informed of changes and progress at Health Advances.
Presently, we do not intend to sell, rent, or share your personal information with third parties that are not
affiliated with or providing services to Health Advances. Health Advances may also disclose aggregate anonymous
information to its clients, business partners, investors, potential buyers and other third parties if Health
Advances deems such disclosure, in its sole discretion, to have sound business reasons or justification.
If one of Health Advances’ business lines or the entire business, or a substantial portion thereof, is acquired or
transferred, whether by merger, consolidation, purchase of a substantial portion of assets, or otherwise, Health
Advances may disclose and transfer your Personal Information to such third party. In addition, if Health Advances
becomes the subject of a bankruptcy or insolvency proceeding, whether voluntary or involuntary, Health Advances
or its trustee in bankruptcy may sell, assign, license or otherwise transfer such information in a transaction
approved by the appropriate court. Health Advances may also disclose your Personal Information to third parties
when we believe, in good faith and in our sole discretion, that such disclosure is reasonably
necessary to: (a) enforce or apply the terms and conditions of this website; (b) comply with legal or
regulatory requirements; (c) protect the rights, property or safety of Health Advances, our users or other
third parties; or (d) prevent a crime or protect national security.
Why We May Be Required to Disclose This Information
While we value the preservation of user privacy, Health Advances may at some time be mandated by law to disclose your
Personal Information as part of legal proceedings, or to aid in the discovery of a crime. In rare circumstances, we may
be required as part of compliance laws or regulations, to disclose Personal Information about projects you consult on,
revealing your name and honorarium.
Health Advances may retain your Personal Information for as long as we deem reasonable and/or as long as the law
requires. If you cease to participate in our research, we will continue to handle your personal information in
accordance with this Privacy Statement.
Health Advances Referral Policy
Health Advances appreciates your referrals and may contact colleagues you recommend for research opportunities. Your name
may be included in our initial contact with your colleague. The referral email offers your colleagues the same opt-out
opportunity to which all research participants have a right, allowing them to decline receiving further invitations to
participate in our research.
Links on Our Website
We may provide links to other resources that are not our website. We cannot be responsible for the privacy policies,
practices, or content of these sites. We encourage you to review the privacy policies and terms and conditions of
such web sites so that you understand how those companies collect, use and share your information. Please be aware
that this Privacy Statement does not apply to personal information collected on other websites that may be linked
to or through our website.
Health Advances may use "cookies" for the convenience of our users and to enhance your experience using the website. A
cookie is a small text file that is recorded either temporarily or persistently on your hard drive by a web page server
and is not intended to deliver viruses or other harmful programs to your computer. Rather, cookies enable Health Advances
to recognize a user without requiring the user to repeatedly log in when using the website or other Health Advances
websites. By relying on cookies, Health Advances is able to deliver a more efficient service that is more personalized
for each user. Additionally, cookies allow Health Advances to monitor traffic patterns, website usage, and session
information which help make the website more useful.
Most browsers automatically accept cookies. If you prefer, you generally have the option of setting your browser to
decline cookies. Alternatively, you may be able to modify your browser setting to notify you each time a cookie is
created and permit you to accept or decline cookies on an individual basis or to accept cookies from web sites that
meet certain disclosure and use specifications.
Our website is not intended for children. Health Advances does not knowingly or specifically collect personal
information from users under 18 years of age through our website, although we may collect such information through
means other than the Internet. In the event that Health Advances becomes aware that it has collected personal
information from a user under 18 years of age through its website, it will take steps to delete such information
from its database. Health Advances does not authorize users under 18 years of age to use the website.
Health Advances has implemented security measures intended to protect your Personal Information both online and offline,
including measures intended to restrict unauthorized persons from accessing Personal Information. We also have security
measures in place at our physical facilities to help protect against the loss, misuse or alteration of Personal Information
that we have collected from you at our website. Although we have implemented various measures to help protect your information,
Health Advances does not guarantee the security of any information.
Information sent over the Internet cannot be guaranteed to be secure. If you chose to disregard this Statement and send
information via email, you do so at your own risk. When providing us with a completed W-9 Form, we ask that you send
this via USPS to Health Advances, LLC, 9 Riverside Road, Weston, MA 02493.
If you are seeking to facilitate a wire transfer, this information is only accepted when processed safely. Please do not
send sensitive information, such as wire transfer banking instructions or government-issued personal identification numbers,
to us via unencrypted e-mail. Personal banking information will only be accepted via this secure link and
WITH PRIOR APPROVAL FROM HEALTH ADVANCES: http://www.healthadvances.com/forms/wire_transfer.html
Opt-Out and Access to Information
Participation in our research is voluntary. If you should decide at any point that you no longer want to be contacted
with opportunities to consult on research projects, you have the right to opt-out of participation and request to be
removed from our email list by calling 888-308-8100 OR faxing us at 781-392-1484 OR sending an e-mail to
firstname.lastname@example.org. Be sure to provide your name and organization name (if applicable) and email address
so that we may expedite your request. We will take reasonable actions to ensure you are not re-contacted by our group.
If you do not want Health Advances to share your Personal Information with third parties, or if you do not want Health
Advances to use your Personal Information in a manner inconsistent with the purposes disclosed above, you may “opt-out”
of such uses by Health Advances by contacting us as provided below.
At your written request, we will provide you with access to your Personal Information held by Health Advances. You also
generally may correct, amend, or delete such Personal Information where it is inaccurate, except where the burden or
expense of providing access is disproportionate to your privacy concerns, or where the rights of persons other than you
would be violated. For access to your Personal Information, please contact Health Advances as provided below.
Questions and Comments
We welcome and thank you for your comments, questions, and suggestions. You are encouraged to direct any comments and
questions relating to this Privacy Statement and our use of your information to email@example.com or in
writing to Health Advances, LLC, 9 Riverside Road, Weston, MA 02493; or by calling (781) 647-3435 (telephone),
(781) 392-1484 (fax).
Any questions or concerns regarding the use or disclosure of personal information should be directed to Health Advances
at the address given above. Health Advances will investigate and attempt to resolve complaints and disputes regarding
use and disclosure of personal information in accordance with the principles contained in this Policy. For complaints
that cannot be resolved between Health Advances and the complainant, Health advances has agreed to participate in the
dispute resolution procedures of the panel established by the European Data Protection Authorities or the Federal Data Protection and Information Commissioner of Switzerland to resolve disputes
pursuant to the Safe Harbor Principles.
Health Advances, LLC will conduct an annual self-assessment related to its compliance with applicable laws and the
guiding principles outlined in this Statement.
This Statement shall be governed by the laws of the State of Massachusetts, without regard to conflicts of law principles,
and exclusive jurisdiction and venue for any dispute arising out of this Policy shall be the state courts or district
federal courts of Massachusetts.